Scanning Checks

Before you scan checks into CHECKscan, you must declare the total dollar amount and number of checks. CHECKscan adds all scanned checks to a new check batch. If you scan additional checks after the initial scan, CHECKscan adds those checks to the open batch. You should then declare new amounts.

CHECKscan can process up to fifty personal checks, commercial checks, cashier's checks, bill pays, or money orders at once. For information about the number of checks that your check scanner can scan in a single session, see the documentation provided with that product.

Additional Information

Reviewing, Editing, and Deleting Checks and Check Batches

Selecting Payers for Checks Associated with Multiple Payers

Reviewing and Editing Check Payments

Closing Check Batches

Posting Check Batches

To scan checks

1	Place one or more checks into the check scanner document feeder. For information about using your check scanner, see the documentation provided with that product.

2	Open the check scanning screen.

The menu path to the check scanning screen depends on whether you are in Voyager Commercial; Voyager Condo, Co-op, and HOA or Voyager Residential: c From the Voyager Commercial side menu: Receivables > Electronic Payments > CHECKscan > Scan Checks c From the Voyager Condo, Co-op, and HOA side menu: Receivables > Electronic Payments > CHECKscan > Scan Checks c From the Voyager Residential side menu: Payments > Electronic Payments > CHECKscan > Scan Checks Your system or database administrator may need to add these menu items to side menus. For more information, see “Adding Electronic Payment Processing Menu Items to Side Menus” in the Voyager Electronic Payment Processing User's Guide.

3	From the Voyager side menu, select Receivables > Electronic Payments > CHECKscan  > Scan Checks. The check scanning screen appears.

4	If this is the first time that you are scanning checks with CHECKscan:

a	Click the status bar. The Select Device screen appears.

b	In the Device Name list, select the installed check scanner.

c	Click OK. The status bar displays the model of the installed check scanner.

5	If you are scanning dates that were received on the same date, type in the Date Received field the date on which the checks were received.

Checks may have been received before the date on which you are scanning them. If you type a date that is later than the actual date received, payers might be charged unwarranted late fees or interest charges.

6	If you are scanning dates that were received on different dates:

a	In the Date Received field, type the first date.

b	Scan all checks received on the first date.

c	In the Date Received field, type the second date.

d	Press the TAB key. A confirmation request appears.

e

Click No.

f	Scan all checks received on the second date, and so on.

7	Click Start Scanning. The Batch Header tab appears.

8	Complete the tab:

Total Declared	The total dollar amount of all checks that you will scan.
Item(s) Declared	The number of checks that you will scan.

You can edit these fields after the initial scan.

9	Click Save & Continue. The scanner scans the checks, CHECKscan adds the checks to the new check batch, and the scanned checks appear in the table at the bottom of the screen.

10	If you want to scan additional checks:

a	Place the additional checks in the check scanner document feeder.

b	Click Start Scanning.

If you scan additional checks, you must update the Total Declared and Item(s) Declared fields on the Batch Header tab before you can post the batch.